About Arizona Air-Scent 

Arizona Air-Scent is the leader in providing custom scent solutions. We introduce world-class diffuser systems to businesses enhancing their marketing strategy. Our innovative technology and quality of fragrance set us apart from all other competition. 

Summary

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks to assist in daily office operations.

Main Job Tasks and Responsibilities

• Answer phones and transfer to appropriate staff member
• Exhibits polite and professional manner and communication
• Receive, sort, and distribute incoming mail
• Monitor incoming emails and reply, respond as necessary
• Fax, scan, and copy documents
• Maintain complex office filling systems
• Update and maintain databases such as mailing lists
• Retrieve information when requested
• Type documents, reports, and correspondence
• Edit invoices and work orders
• Monitor and maintain office supplies
• Ensure office equipment is properly maintained
• Keep office area clean and tidy
• Have knowledge or ability to learn e-commerce driven order and processing
• Ability to process orders received accurately and timely

Administrative Assistant Skills and Qualifications:

• Have a minimum 5 years’ experience in office administrative procedures
• Competent computer skills including MS Office
• Exceptional numeracy and literacy skills
• Be highly organized and demonstrate attention to detail/accuracy
• Ability to prioritize and multi-task in a fast-paced environment
• Be capable of working independently
• Adapt, flexible and ability to accurately complete varied assignments
• Be prompt, reliable, and dependable
• Strong work ethic
• Strong phone and communication skills
• Have an "All-Hands-On-Deck" attitude
• Must provide at least 3 references
• Must pass, a drug and background check